Who is caring for your theatre production while you travel?

If you have cast and crews on tour, especially if you’re venturing out of the UK, you need a robust, entertainment-focused travel insurance policy that’s made for you. Today Hencilla Canworth and Performing Arts Travel Insurance dives deeper into what it takes to insure not just one entertainer, but an entire cast and crew.

Your cast and crew are looking to you

When you have employees, they expect you to take care of them. That goes doubly-so if you’re on the move with an exciting artistic project. While you may be bringing in some additional cast en situ in your destinations, or using freelancers, for some of the production, chances are you’ll also have a broad quota of full- and part-time employees under your banner. In some circumstances, even volunteers need correct insurance coverage and other contractual obligations, too!

When your employees are tied to the production, not a specific location, it’s imperative to them (and you) to know that they are covered no matter where their work takes them. The logistics of managing a moving operation are completely different from staging a piece at a static venue or theatre, and needs special consideration from all concerned- including your insurance.

On top of all the regular insurance policies you need, such as public liability for performances, you need to add travel insurance to the list too. But generic, off-the-shelf travel insurance from companies geared to deal with holidaymakers won’t cut it. Even most reputable business insurance policies are not suitable for those in the arts, tailored instead for folks sitting in suits around a boardroom table. You don't want to find out that you don’t have the coverage you need when it’s already too late.

How do you balance the specialist nature of your industry with the need to find practical, solutions-driven ways to deliver the peace of mind you and your staff need? Travel insurance policies are needed that cover their needs while in transit for your production, as well as providing reasonable coverage for baggage and other items that could be damaged during movement yet are key to your production. A dynamically tailored insurance package is a critical tool in your quiver as the producer of a mobile theatrical work.

Theatre productions and concerts bring new challenges to the travel insurance table

When we think of entertainment travel insurance, we tend to imagine the freelance individual travelling to and from their gig. What happens, however, when the whole gig hits the road?

Off the shelf travel insurance contracts are hopelessly inadequate when you have a production on the road or in the air. From small theatre groups to multi-million dollar music concerts and festivals, you have your own unique needs to consider. Needs that will be highly influenced by the nature of the production, too. What will work for a music festival may not cover performers in a touring ballet. Who, what, and where you need coverage will be driven specifically by your tour itinerary, artistic industry, and people working with you.

That’s why you need a partnership with a travel insurance company who understands your unique needs, both in the artistic and business senses. One dedicated to giving you the right advice and correctly tailored insurance cover that meets your needs- alongside premiums that don’t break the bank. From small once-off coverage to all-year packages for major touring companies, we can assist you with the coverage you need to stay safe in a sometimes tumultuous travel climate. Insurance isn’t a ‘nice to have’, it’s a necessity to keep you all safe and the show on stage, no matter what challenges you face.

Decades of travel insurance industry experience

We’ve been working with leading international and national touring entertainment, both group and solo, for decades. In fact, that’s why we created Performing Arts Travel Insurance, to help people UK-wide better access the entertainment travel insurance of their dreams.

For large-scale entertainment travel insurance, we can offer comprehensive, fully-tailored insurance coverage for many common travel events and misadventures:

• Cancellation, Curtailment & abandonment.
• Travel insurance for everyone from key cast members to the entirety of cast and crew, including production staff including group travel insurance in a company name.
• Worldwide medical coverage for insured individuals whilst on tour.

Are you ready to make entertainers travel insurance work for you and your production? The experts at Performing Art Travel Insurance are on hand to help you craft a comprehensive travel insurance plan for your entire cast and crew. We will meet your needs based on the individual needs of your specific artistic industry. Why not get in touch with us today?